(i) The number of available seats in the various specializations under different disciplines will be determined well in advance depending on the number of available Research Supervisors and other academic and physical facilities available, keeping in mind the norms regarding the scholar- supervisor ratio (as indicated in Para 6.2. iii), laboratory, library and such other facilities and will be notified in SRMIST website and through advertisement.
(ii) The applications received will be sent to the respective Faculty Directors who will forward the same to the Chairpersons of the Department Research Coordination Committee (DRCC) of the departments. The DRCC will consist of all the recognized supervisors in the department and a recognized supervisor from another department of the SRMIST nominated by the respective faculty Directors. If the Head of the department is a recognized supervisor he/she will be the Chairperson. If not, he/she will nominate one of the recognized supervisors in the department as the Chairperson of DRCC. In Schools, the Dean of the School will be the Chairperson. The DRCC shall screen the applications and conduct the Entrance Test.
(iii) The Entrance test need not be conducted for those students who qualify UGC-NET (including JRF)/UGC-CSIR NET (including JRF)/SLET/GATE/teacher fellowship holder.
(iv) The DRCC shall admit candidates by a two stage process through:
1. An Entrance Test shall be qualifying with qualifying marks as 50%. The syllabus of the Entrance Test shall consist of 50% of research methodology and 50% shall be subject specific. The Entrance Test shall be conducted at the Centre(s) notified in advance.
2. An interview/viva-voce to be organized by the DRCC when the candidates are required to discuss their research interest/area through a presentation before the Department Research Coordination Committee. The interview/viva voce shall also consider the following aspects, viz. whether:
the candidate possesses the competence for the proposed research;
the research work can be suitably undertaken at the Institution/College;
the proposed area of research can contribute to new/additional knowledge.
(v) The allocation of Research Supervisor for a selected research scholar shall be decided by the DRCC concerned depending on the number of scholars per Research Supervisor, the available specialization among the Supervisors and research interests of the scholars as indicated by them at the time of interview/viva voce.
(vi) The respective DRCC will forward the list of selected candidates along with the applications of all the candidates to the Director (Research) through the Directors of the respective faculties.
(vii) The Director (Research) will seek the approval of the Vice-Chancellor for the provisional registration of the selected candidates.
(viii) The Candidates whose registration has been approved by the Vice Chancellor shall be provisionally admitted to the Ph.D. Programme by the Director (Research) with intimation to the concerned Faculty Director, HOD, supervisor, the candidate, and the sponsoring institution, if any.
(ix) On receipt of the Provisional registration of the candidates, the supervisors of the students shall recommend a panel of Six names for forming the Doctoral Committee for their respective students and send the same to the respective Faculty Directors through the respective Heads of the Departments. The Faculty Director shall form the Doctoral Committee as in Para 9 below, get the approval of the Vice-Chancellor and then communicate the same to the Director (Research) for record and to the respective supervisors through the respective Heads of the departments for further action.
(x) The date of provisional registration shall be of 1st of July or 2nd of January of each year.
(xi) SRMIST shall maintain the list of all the Ph.D. registered scholars on its website on year-wise basis. The list shall include the name of the registered candidate, topic of his/her research, name of his/her supervisor/co-supervisor, date of enrolment/registration.